One patient record, across every system you run
Your clinic's data lives in several places: the EHR, the lab, imaging, billing, scheduling and the patient portal. When those systems do not talk to each other, staff retype the same information, results go missing and patients repeat themselves at every visit.
We connect those systems so the data flows where it is needed, and the record stays whole. That is the whole job: an integration that fits the workflow, respects the privacy rules, and still works when a vendor updates its system.
Every system, one record
A healthcare data integration project is rarely two systems. It is the whole estate: the record, the lab, billing, the portal, and the connections between them.
EHR and practice management
Patient demographics, appointments, encounters and clinical notes moving between the record and the tools around it, without retyping.
Labs and imaging
Orders and results flowing back into the chart without manual entry, including reference labs and radiology.
Billing and claims
Charges, eligibility and payment data kept in step with the clinical record, so billing stops chasing missing information.
Portals and scheduling
Bookings, reminders and messages reading from the same data as the front desk, so patients and staff see the same thing.
Telehealth and remote monitoring
Visit records and device readings landing in the chart instead of sitting in a separate app nobody checks.
Data migration and cleansing
Moving records from a retiring system, deduplicating patients and fixing the fields that break reports.
The connection is the easy part, the data model is the job
An integration is not a cable between two boxes. It is a decision about which system owns each piece of data, what happens when two systems disagree, and who sees what. Get that wrong and the integration moves bad data faster than the manual process ever did.
We start from the workflows and the record, then build the connections around them. The middleware side of that work is our MediSync product, which bridges the systems that need a translation layer. The record side is covered by our EHR software development, and the planning side by our healthcare IT consulting services. The wider build is covered by our healthcare software development hub.
What a good integration does
- Keeps one source of truth. Each field has one owning system, so two systems never disagree about the same patient.
- Moves data in both directions. Orders go out and results come back, instead of one direction that leaves the other system stale.
- Fails loudly, not silently. A broken interface raises an alert the same day, instead of losing results for a week.
- Survives vendor updates. Interfaces are built against the standard, not a screen scrape, so a vendor update does not break the clinic.
Clinics, hospitals and health startups
The integration changes with the organisation behind it. A small clinic needs two systems connected well; a hospital needs an estate that stays in step.
Clinics and group practices
One patient record across the EHR, lab, billing and portal, without retyping, and without the front desk chasing missing results.
Hospitals and specialty centres
Interfaces between departments and outside labs, imaging and referral partners, with the record kept whole across the estate.
Health startups
A data layer that connects the product to the EHRs and systems customers already run, so the product works in a real clinic from day one.
Data model first, interfaces second
Discovery: map the estate
We map your systems, the data each holds and where staff work around the gaps today. An integration that starts from a vendor list usually misses the point; one that starts from the clinic day does not.
Design: who owns each field
The data model, which system owns each field, and how conflicts and duplicates are handled. This is the design decision the whole integration stands on.
Build: interfaces on open standards
Interfaces on HL7 v2, FHIR and APIs, with an interface engine where several systems need a common route, and our MediSync middleware where a translation layer helps.
Testing: message level and end to end
Message-level checks, end-to-end patient journeys and a review of the privacy and security controls before anything reaches a live clinic day.
Go-live: staged, with monitoring
A staged cutover with monitoring, so a failing interface is caught before it affects patients or the front desk.
Support: new connections as you change
Monitoring, fixes and new connections as your systems change, so the estate stays connected rather than drifting apart again.
Safeguards built into every connection
Integration work moves protected health information between systems, so the safeguards are part of the design: encryption in transit and at rest, access limited to what each system needs, audit trails on data movement, and the minimum data shared for each connection.
Whether HIPAA applies to a particular connection depends on the systems involved and the data they carry, and we work through that with you and your compliance advisers. Where we handle protected health information on your behalf, we sign a Business Associate Agreement. The wider picture is covered by our HIPAA compliance consulting.
Designed into every integration
- Encryption for data in transit and at rest
- Access limited to what each system needs
- Audit trails on data movement between systems
- Patient matching and duplicate handling
- Vendor agreements and Business Associate Agreements
What affects the price of an integration?
We quote in writing after the scoping call, because the honest drivers of cost are only knowable once the systems, standards and data volumes are listed.
Two ways to work with us: a full estate integration across every system you run, or a single interface built to connect two systems that need to talk.
What moves a quote
- How many systems, and how old they are
- The standards involved: HL7 v2, FHIR, proprietary APIs or flat files
- Data migration volume and how clean the source data is
- Interface engine or middleware needs
- Testing, cutover and staff training
- Monitoring and support after go-live
Tell us which systems need to talk
A few lines about the systems you run, what is not flowing between them, and what your staff work around today are enough. We reply in writing with questions and a scoped quote, not a sales call.
Prefer to talk first? Call us on +1-850-273-8791, or see the full form on our get a quote page.
Healthcare Data Integration, Answered Straight
Quick answers to common questions about healthcare data integration for clinics, hospitals and health startups.
Still have a question? Send us your practice details and we will reply in writing.
It is the work of connecting the systems a clinic runs, the EHR, lab, imaging, billing, scheduling and portal, so patient data flows between them instead of being retyped or lost. The result is one record that every system reads from and writes to correctly.
READY TO TRANSFORM YOUR PRACTICE?
Join Hundreds of Healthcare Providers Who Trust Med Clinic X
Book a demo today and see how our platform can help you deliver exceptional patient care.